5830 Student Fund-Raising
5830 - STUDENT FUND-RAISING
The following guidelines are to be followed for any activity that involves fund-raising by students and from students.
In any fund-raising activity involving students, the following conditions must be met:
The following guidelines are to be followed for any activity that involves fund-raising by students and from students.
In any fund-raising activity involving students, the following conditions must be met:
A. Minimal instructional time is to be used to plan, conduct, assess, or manage a fund-raising activity unless such an activity is part of an approved course of study.
B. Fund-raising activities conducted in a school or on District premises are not to interfere with the conduct of any co-curricular or extra-curricular activity. Students involved in the fund-raiser are not to interfere with students participating in other activities in order to solicit funds.
C. Student participation in fund-raising activities conducted by school-related groups of which they are not members must be voluntary and must be approved by the student's teacher or counselor to ensure that participation will not adversely affect his/her school work and other school responsibilities.
D. No student of any age may participate in off-District fund-raising activities without proper supervision by approved staff or other adults.
E. In accordance with Board policy, each fund-raising activity must be approved by the District Administrator if occurring off District property (See Form 5830 F2). In order to be approved, the group leader or advisor is to submit a proposal in advance of the event so that all fund-raising efforts may be coordinated so as not to burden or be a nuisance to students, faculty, parents, or the community.
F. Contracts with outside suppliers for merchandise to be sold in a fund-raising activity are to be reviewed by the District Administrator
and signed by the staff member in charge who is personally responsible for the merchandise and monies collected. The contract must specify that any merchandise which is unsold and is resaleable can be returned for full credit. The District will not be responsible for any unsold merchandise that cannot be returned to a supplier for credit for any reason.
G. The staff member in charge should establish procedures to ensure that all merchandise is properly stored, distributed, and accounted for.
H. Upon completion of a fund-raiser, a final report is to be submitted to the District Administrator
within five (5) days. (See Form 5830 F3) The report should state:
B. Fund-raising activities conducted in a school or on District premises are not to interfere with the conduct of any co-curricular or extra-curricular activity. Students involved in the fund-raiser are not to interfere with students participating in other activities in order to solicit funds.
C. Student participation in fund-raising activities conducted by school-related groups of which they are not members must be voluntary and must be approved by the student's teacher or counselor to ensure that participation will not adversely affect his/her school work and other school responsibilities.
D. No student of any age may participate in off-District fund-raising activities without proper supervision by approved staff or other adults.
E. In accordance with Board policy, each fund-raising activity must be approved by the District Administrator if occurring off District property (See Form 5830 F2). In order to be approved, the group leader or advisor is to submit a proposal in advance of the event so that all fund-raising efforts may be coordinated so as not to burden or be a nuisance to students, faculty, parents, or the community.
F. Contracts with outside suppliers for merchandise to be sold in a fund-raising activity are to be reviewed by the District Administrator
and signed by the staff member in charge who is personally responsible for the merchandise and monies collected. The contract must specify that any merchandise which is unsold and is resaleable can be returned for full credit. The District will not be responsible for any unsold merchandise that cannot be returned to a supplier for credit for any reason.
G. The staff member in charge should establish procedures to ensure that all merchandise is properly stored, distributed, and accounted for.
H. Upon completion of a fund-raiser, a final report is to be submitted to the District Administrator
within five (5) days. (See Form 5830 F3) The report should state:
1. amount of money projected and amount of money raised;
2. any differences between the actual activity and the planned activity;
3. any problems that occurred and how resolved;
4. when and where funds were deposited;
5. if merchandise was involved, how many items were offered for sale, how many sold, the amount of money collected, and the disposition of any unsold items.
3. any problems that occurred and how resolved;
4. when and where funds were deposited;
5. if merchandise was involved, how many items were offered for sale, how many sold, the amount of money collected, and the disposition of any unsold items.
I. No staff member is to accept any special gifts or bonuses of more than nominal value offered by an outside supplier or vendor for any reason or purpose.
J. Fund-raising activities off District premises shall be voluntary with written permission from parents (See Form 5830 F2).
K. If an activity involves the students providing a service in return for money, such as a car wash, a member of the professional staff shall supervise the activity at all times. His/Her responsibility is to ensure the service is provided in a proper manner and also the safety and well-being of the students and the property of both the purchaser and the owner of the site.
L. Any fund-raisers that require students to exert themselves physically beyond their normal pattern of activity, such as "runs for .....", must be monitored by a staff member who has the necessary knowledge and training to recognize and deal appropriately with a situation in which one or more students may be over-extending themselves to the point of potential harm.
© Neola 2011
J. Fund-raising activities off District premises shall be voluntary with written permission from parents (See Form 5830 F2).
K. If an activity involves the students providing a service in return for money, such as a car wash, a member of the professional staff shall supervise the activity at all times. His/Her responsibility is to ensure the service is provided in a proper manner and also the safety and well-being of the students and the property of both the purchaser and the owner of the site.
L. Any fund-raisers that require students to exert themselves physically beyond their normal pattern of activity, such as "runs for .....", must be monitored by a staff member who has the necessary knowledge and training to recognize and deal appropriately with a situation in which one or more students may be over-extending themselves to the point of potential harm.
© Neola 2011
5830 - STUDENT FUND-RAISING
The Board of Education acknowledges that the solicitation of funds from students must be limited since compulsory attendance laws make the student a captive donor and may also disrupt the program of the schools.
For purposes of this policy "student fund-raising" shall include the solicitation and collection of money from students for any purpose and shall include the collection of money in exchange for tickets, papers, or any other goods or services for approved student activities.
The Board will permit student fund-raising by students in school, on school property, or at any school-sponsored event only when the profit therefrom is to be used for school purposes or for an activity connected with the schools.
Fund-raising by approved school organizations, those whose funds are managed by the District, may be permitted in school by the District Administrator. Fund-raising off school grounds may be permitted by the District Administrator.
Fund-raising by students on behalf of school-related organizations whose funds are not managed by the District may be permitted on school grounds by the District Administrator.
All other fund-raising shall be done in accordance with Board Policy 9700.
The District Administrator shall establish administrative guidelines for the solicitation of funds which shall:
The Board of Education acknowledges that the solicitation of funds from students must be limited since compulsory attendance laws make the student a captive donor and may also disrupt the program of the schools.
For purposes of this policy "student fund-raising" shall include the solicitation and collection of money from students for any purpose and shall include the collection of money in exchange for tickets, papers, or any other goods or services for approved student activities.
The Board will permit student fund-raising by students in school, on school property, or at any school-sponsored event only when the profit therefrom is to be used for school purposes or for an activity connected with the schools.
Fund-raising by approved school organizations, those whose funds are managed by the District, may be permitted in school by the District Administrator. Fund-raising off school grounds may be permitted by the District Administrator.
Fund-raising by students on behalf of school-related organizations whose funds are not managed by the District may be permitted on school grounds by the District Administrator.
All other fund-raising shall be done in accordance with Board Policy 9700.
The District Administrator shall establish administrative guidelines for the solicitation of funds which shall:
A. specify the times and places in which funds may be collected;
B. describe permitted methods of solicitation which do not place undue pressure on students;
C. limit the kind and amount of advertising for solicitation;
D. ensure proper distribution or liquidation of monies remaining in a student activity account when the organization is defunct or disbanded;
E. limit the number of fund-raising events.
The District Administrator shall distribute this policy and the guidelines which implement it to each organization granted permission to solicit funds.