7540.02 District Web Page
7540.02 - WEB PAGE SPECIFICATIONS
These guidelines and AG 5723 and AG 7540 and Form 7540.03 F1, Form 7540.04 F1, and Form 7540 F4 will apply to all web pages on the Board's servers, whether created by schools, departments, staff, students, or other persons.
First Page of the Site
The first page of the web site should contain:
A. the index or table of contents for the site;
B. a school name, address, and phone number;
These guidelines and AG 5723 and AG 7540 and Form 7540.03 F1, Form 7540.04 F1, and Form 7540 F4 will apply to all web pages on the Board's servers, whether created by schools, departments, staff, students, or other persons.
First Page of the Site
The first page of the web site should contain:
A. the index or table of contents for the site;
B. a school name, address, and phone number;
C. the webmaster and e-mail address of the person responsible for the site;
D. a date when the page was last updated or modified;
E. index.html;
F. a link to the Board's web site;
F. a link to the Board's web site;
G. identification of (or a link to) the Board's agent to receive notification of claimed copyright infringement (including name, mailing address, telephone number, fax number, and e-mail address).
Organization of Site Structure
A. The overall plan or file structure should provide quick access to information and help the user understand how the information is organized. It is recommended that a storyboard be used to plan the web site.
B. Each page should be designed with the audience and goal in mind.
C. A basic page format should be used, e.g. use the same background, locate navigation tools in the same place on the page, have consistent link appearance, and have consistent font size and type. Be consistent on all pages.
D. The title bar should include the school name in the <title> tag of each HTML document.
E. Limit page length, keep the HTML documents as small as possible.
F. The web site may include areas such as staff information, student projects, calendar, school information and mission statement, technology plan, and geographical information.
G. There should be a "mail to" link that provides a means of feedback on all main pages.
Keep Your Web Site Current
A. Pages should be checked regularly to ensure that links are working and meet Board standards. Check to make sure all internal and external links work properly.
B. Remove expired date-related items.
C. Maintain and update files by removing unneeded or outdated files.
Grammar and Spelling
Organization of Site Structure
A. The overall plan or file structure should provide quick access to information and help the user understand how the information is organized. It is recommended that a storyboard be used to plan the web site.
B. Each page should be designed with the audience and goal in mind.
C. A basic page format should be used, e.g. use the same background, locate navigation tools in the same place on the page, have consistent link appearance, and have consistent font size and type. Be consistent on all pages.
D. The title bar should include the school name in the <title> tag of each HTML document.
E. Limit page length, keep the HTML documents as small as possible.
F. The web site may include areas such as staff information, student projects, calendar, school information and mission statement, technology plan, and geographical information.
G. There should be a "mail to" link that provides a means of feedback on all main pages.
Keep Your Web Site Current
A. Pages should be checked regularly to ensure that links are working and meet Board standards. Check to make sure all internal and external links work properly.
B. Remove expired date-related items.
C. Maintain and update files by removing unneeded or outdated files.
Grammar and Spelling
A. All pages should be grammatically correct.
B. All words should be spelled correctly - web pages should be spell checked.
Navigation Tools
All pages should include a "back to" main menu in order to provide a link back to the web-site index.
Backgrounds
A. Keep backgrounds simple. Light colors are better. Select backgrounds that make text easy to read.
B. Keep background tiles small.
C. Backgrounds should be in GIF format.
D. Re-use background images, pages will reload quicker and the user will be able to view your pages with ease.
E. Do not use a background to convey information.
F. Do not "name" your colors. For example, Netscape allows you to use the following tag; <body bgcolor - "green"> and your background will be green. This is a tag specific to Netscape and not necessarily supported by other browsers. Use the hexadecimal number for colored backgrounds. If using a tiled image, make the background color approximately the color of the tiled image.
Copyrights
A. All web-site authors must follow all applicable and existing copyright laws pertaining to the use of text, images, and sounds, and hyperlinks to other web sites/pages. (see AG 2531)
B. All words should be spelled correctly - web pages should be spell checked.
Navigation Tools
All pages should include a "back to" main menu in order to provide a link back to the web-site index.
Backgrounds
A. Keep backgrounds simple. Light colors are better. Select backgrounds that make text easy to read.
B. Keep background tiles small.
C. Backgrounds should be in GIF format.
D. Re-use background images, pages will reload quicker and the user will be able to view your pages with ease.
E. Do not use a background to convey information.
F. Do not "name" your colors. For example, Netscape allows you to use the following tag; <body bgcolor - "green"> and your background will be green. This is a tag specific to Netscape and not necessarily supported by other browsers. Use the hexadecimal number for colored backgrounds. If using a tiled image, make the background color approximately the color of the tiled image.
Copyrights
A. All web-site authors must follow all applicable and existing copyright laws pertaining to the use of text, images, and sounds, and hyperlinks to other web sites/pages. (see AG 2531)
B. The Board retains proprietary rights to web sites/pages hosted on its servers, absent written authorization to the contrary.
Naming Structure
A. Use all lower-case letters for names of documents and graphics.
B. Do NOT use any spaces or other symbols in naming HTML documents or graphics.
Graphics
A. Smaller is better, images should be less than 50k.
B. Pictures need to be in GIF or JPEG format.
C. Always use width and height tags.
D. Use the "alt" tag to describe your picture for text-only browsers.
Naming Structure
A. Use all lower-case letters for names of documents and graphics.
B. Do NOT use any spaces or other symbols in naming HTML documents or graphics.
Graphics
A. Smaller is better, images should be less than 50k.
B. Pictures need to be in GIF or JPEG format.
C. Always use width and height tags.
D. Use the "alt" tag to describe your picture for text-only browsers.
E. Use GIF format for drawings and line art.
F. Use JPEG Format for photographic color images.
G. Re-use graphics when appropriate. When graphics are re-used, they remain in the computer and will load more quickly onto a web page.
HTML Standards
It is reasonable to expect that users will see your page using a variety of browsers including Netscape and Windows Explorer. It is recommended that you:
A. check your web pages on a variety of browsers, including text-only browsers;
B. check your web site on multiple platforms;
C. use standard HTML tags and do not use tags which are specific to one browser;
D. use HTML syntax checkers to search your site for programming mistakes;
Use of Student Names, Pictures, Original Work, and E-mail Addresses
The Board will allow the use of photographs of students and original work of students on web sites in accordance with the following guidelines:
F. Use JPEG Format for photographic color images.
G. Re-use graphics when appropriate. When graphics are re-used, they remain in the computer and will load more quickly onto a web page.
HTML Standards
It is reasonable to expect that users will see your page using a variety of browsers including Netscape and Windows Explorer. It is recommended that you:
A. check your web pages on a variety of browsers, including text-only browsers;
B. check your web site on multiple platforms;
C. use standard HTML tags and do not use tags which are specific to one browser;
D. use HTML syntax checkers to search your site for programming mistakes;
Use of Student Names, Pictures, Original Work, and E-mail Addresses
The Board will allow the use of photographs of students and original work of students on web sites in accordance with the following guidelines:
- Identifiable photographs, videos, audio, or likenesses of students may be placed on the Internet only after the appropriate release form has been signed by the parents or guardians.
- names of students and students' e-mail addresses should never be used.
- Original work by students such as art work, poetry, essays, performances, etc. may be placed on the web site only after the appropriate release form has been signed by the parents or guardians.
Staff Information
District web pages shall not contain the following staff information without the explicit written permission of the staff member:
District web pages shall not contain the following staff information without the explicit written permission of the staff member:
- Identifiable photographs, videos, or likenesses of staff.
- A staff member's electronic mail addresses, personal telephone numbers, street addresses, or any other identifying information of a personal nature.
Web pages may contain a staff member's title, work telephone number, work electronic mail address, the building or facility they are employed in, and other work-related information to facilitate communications with parents and other outside correspondents.
© Neola 2006
© Neola 2006
7540.02 - DISTRICT WEB PAGE
The Board of Education authorizes staff members and students to create web pages/sites that will be hosted on the Board's servers and published on the Internet. The web pages/sites must reflect the professional image of the District, its employees, and students. The content of all pages must be consistent with the Board's Mission Statement and staff-created web pages/sites are subject to prior review and approval of the District Administrator. Student-created web pages/sites are subject to Policy 5722 – School Sponsored Publications and Production. The creation of web pages/sites must be done under the supervision of a professional staff member.
The purpose of web pages/sites hosted on the Board's servers is to educate, inform, and communicate. The following criteria shall be used to guide the development of such web pages/sites:
The Board of Education authorizes staff members and students to create web pages/sites that will be hosted on the Board's servers and published on the Internet. The web pages/sites must reflect the professional image of the District, its employees, and students. The content of all pages must be consistent with the Board's Mission Statement and staff-created web pages/sites are subject to prior review and approval of the District Administrator. Student-created web pages/sites are subject to Policy 5722 – School Sponsored Publications and Production. The creation of web pages/sites must be done under the supervision of a professional staff member.
The purpose of web pages/sites hosted on the Board's servers is to educate, inform, and communicate. The following criteria shall be used to guide the development of such web pages/sites:
A. Educate
Content provided in the web site should be suitable for and usable by students and teachers to support the curriculum and the Board's Objectives as listed in the Board's Strategic Plan.
B. Inform
Content may inform the community about the school, teachers, students, or departments, including information about curriculum, events, class projects, student activities, and departmental policies.
C. Communicate
Content may provide an avenue to communicate with the community.
The information contained on the Board's web site should reflect and support the Board's Mission Statement, Educational Philosophy, and the School Improvement Process.
When the content includes a photograph or information relating to a student, the Board will abide by the provisions of Policy 8330 - Student Records.
All links included on web pages must also meet the above criteria and comply with State and Federal law (e.g. copyright law, Children's Internet Protection Act).
Under no circumstances is a web site to be used for commercial purposes, advertising, political lobbying, or to provide financial gains for any individual. Included in this prohibition is the fact no web pages contained on the District's web site may: (1) include statements or other items that support or oppose a candidate for public office, the investigation, prosecution or recall of a public official, or passage of a tax levy or bond issue; (2) link to a web site of another organization if the other web site includes such a message; or (3) communicate information that supports or opposes any labor organization or any action by, on behalf of, or against any labor organization. Nothing in this paragraph shall prevent the Board from linking on the District's web site to recognized news/media outlets (e.g., local newspapers' web sites, local television stations' web sites).
Staff members are prohibited from requiring students to go to the staff member's personal web pages/sites (including, but not limited to, their Facebook or MySpace pages) to check grades, obtain class assignments and/or class-related materials, and/or to turn in assignments.
If a staff member creates a web page/site related to his/her class, it must be hosted on the Board's server.
Unless the web page/site contains student personally identifiable information, Board web sites that are created by students and/or staff members that are posted on the Internet should not be password protected or otherwise contain restricted access features, whereby only employees, student(s), or other limited groups of people can access the site. Community members, parents, employees, staff, students, and other web site users will generally be given full access to the sites created pursuant to this policy.
Pages should reflect an understanding that both internal and external audiences will be viewing the information.
School web sites must be located on Board-affiliated servers.
The District Administrator shall prepare guidelines defining the standards.
The Board retains all proprietary rights to the design of web sites and/or pages that are hosted on the Board's servers, absent written agreement to the contrary.
Students who want their class work to be displayed on the Board's web site must have written permission from their parent or guardian and expressly license its display without cost to the Board.
Prior written permission by a student's parent or guardian is necessary for a student to be identified by name on the Board's web site.
© Neola 2009
Content provided in the web site should be suitable for and usable by students and teachers to support the curriculum and the Board's Objectives as listed in the Board's Strategic Plan.
B. Inform
Content may inform the community about the school, teachers, students, or departments, including information about curriculum, events, class projects, student activities, and departmental policies.
C. Communicate
Content may provide an avenue to communicate with the community.
The information contained on the Board's web site should reflect and support the Board's Mission Statement, Educational Philosophy, and the School Improvement Process.
When the content includes a photograph or information relating to a student, the Board will abide by the provisions of Policy 8330 - Student Records.
All links included on web pages must also meet the above criteria and comply with State and Federal law (e.g. copyright law, Children's Internet Protection Act).
Under no circumstances is a web site to be used for commercial purposes, advertising, political lobbying, or to provide financial gains for any individual. Included in this prohibition is the fact no web pages contained on the District's web site may: (1) include statements or other items that support or oppose a candidate for public office, the investigation, prosecution or recall of a public official, or passage of a tax levy or bond issue; (2) link to a web site of another organization if the other web site includes such a message; or (3) communicate information that supports or opposes any labor organization or any action by, on behalf of, or against any labor organization. Nothing in this paragraph shall prevent the Board from linking on the District's web site to recognized news/media outlets (e.g., local newspapers' web sites, local television stations' web sites).
Staff members are prohibited from requiring students to go to the staff member's personal web pages/sites (including, but not limited to, their Facebook or MySpace pages) to check grades, obtain class assignments and/or class-related materials, and/or to turn in assignments.
If a staff member creates a web page/site related to his/her class, it must be hosted on the Board's server.
Unless the web page/site contains student personally identifiable information, Board web sites that are created by students and/or staff members that are posted on the Internet should not be password protected or otherwise contain restricted access features, whereby only employees, student(s), or other limited groups of people can access the site. Community members, parents, employees, staff, students, and other web site users will generally be given full access to the sites created pursuant to this policy.
Pages should reflect an understanding that both internal and external audiences will be viewing the information.
School web sites must be located on Board-affiliated servers.
The District Administrator shall prepare guidelines defining the standards.
The Board retains all proprietary rights to the design of web sites and/or pages that are hosted on the Board's servers, absent written agreement to the contrary.
Students who want their class work to be displayed on the Board's web site must have written permission from their parent or guardian and expressly license its display without cost to the Board.
Prior written permission by a student's parent or guardian is necessary for a student to be identified by name on the Board's web site.
© Neola 2009